Prokonomy – A Service of
Business Klaud - www.prokonomy.com
is a sourcing platform that allows a buyer to buy product in
competitive price and a supplier get opportunity to sell more
products. The platform is more than a market place, its follow a
standard procurement process, generates different types of reports
that really create value to organization.
How to register in Prokonomy as a buyer or supplier?
Register in Prokonomy System is easy. Go to www.prokonomy.com
& click Join Now. The system will give you option to join as
Buyer or Supplier. If you want to register as buyer, click I am a
buyer, for supplier, I am a supplier.
By clicking button the interface will guide you for further and will
ask to input some general information such as name, address, email
address, mobile number & etc. If you are a buyer then at the end
you need to define your organization by selecting from list and also
select your desire supplier types from list. System will have option
to select multiple types of organization. In case of supplier
category selection is very important. Supplier will get RFQ from
buyer according to matching category. System will have option to add
After accepting the terms & conditions submit the form. The
system will send you an email to your given email address by which
you can verify your registration. The Prokonomy team will verify your
request and send you login ID and Password. After using this login
information you can change your password and update your organization
information with company logo so that all your report can generate
with your company logo.
How to create additional users under a buyer or supplier?
After registration in Prokonomy system a buyer or supplier can create
additional user login ID according to different role. The system will
have default 3 additional user creations for more you need to contact
How to publish a RFQ to potential suppliers?
From a buyer profile by clicking RFQ a buyer can publish a new RFQ
for matching supplier. The standard RFQ will have start and close
date. The system will take the start date but closing date will be
fixed by buyer. Suppliers will have obligation to submit any
quotation after closing date, all the suppliers are bound to submit
their quotation within this time frame. The new RFQ interface will
guide a buyer step by step till to publish the RFQ. It needs to
remember all the information given to a new RFQ only have relation to
this RFQ, the system will handle separately for each RFQ. During
product selection a buyer needs to select the product name from
product group and mention the product model and other detail
specifications in description. Set all other terms & conditions
for supplier by selection. If a buyer wants to give some instruction
such as submit some of legal papers or other instruction related to
this RFQ can add as line one by one. If a buyer wants to give a
supplier about the product any addition file which will help to
supplier for product selection can upload file to this RFQ. Buyer
have option to draft this RFQ or publish the RFQ. After publishing
the RFQ system will trigger all matching suppliers that have option
to get quotation. The buyer also can publish this RFQ to only its own
supplier list by selecting notifies enlisted suppliers.
The new RFQ will have the option to mention product delivery address,
RFQ contact person info and note. A buyer require to input all these
information so that supplier can have enough information about this
RFQ and able to quote accordingly.
How to create my supplier list?
A buyer can publish a RFQ to all matching supplier and platform may
have huge number of suppliers which will be situation to get a lot
quotations. Buyer may not comfortable to such situation, to resolve
the case buyer can create its own supplier list and publish the RFQ
only to that list.
How can a supplier submit quotations against RFQ?
Submit a quotation to a potential buyer never been as easy as it is
in the Prokonomy platform. First of all suppliers get notify
instantly after publish a RFQ by a buyer and can submit the quotation
directly from it. Almost everything will be done by clicking only
product rates needed to be entry. If buyer asked some documents to
provide as supporting documents against this RFQ then those documents
will need to upload along with this submission. The interface of a
RFQ and quotation submission almost the same.
How can a buyer generate CS against multiple quotations?
After submission of multiple quotations a buyer can generate
quotation comparison statement. The system will generate CS Summary &
Price CS. A Price CS based comparison will show the buyer only the
rate provided by suppliers, from lowest to high and CS Summary will
show overall evaluation based on all factors that include price, RFQ
terms & conditions etc. A system generate algorithm will evaluate
all the submitted quotation and generate the report. A default CS
print format will give up to 10 suppliers price in a A4 paper in
landscape format that shows CV value (RFQ Terms & Conditions
Compliance Value) and price according to products.
How can a buyer issue PO to a supplier?
After generating the CS buyer will have option to issue PO to any
desire supplier. From CS view select the desire supplier and issue PO
button. The system will generate pre formatted PO of .pdf and excel
format. Buyer also can input PO note (if any). The system will notify
the specific supplier about this PO.
How can a buyer give rating to a supplier?
Prokonomy platform shows the supplier rating. The ratings mostly come
from supplier performance. A new register supplier by default gets
rating 5 out of 10, then after period of time according to the
performance of the supplier the rating become high or low. A buyer
can give rating to supplier.
What type of reports can get a supplier from Prokonomy?
Currently Prokonomy system generate following reports for suppliers.
The Prokonomy team is working to introduce more reports which will
definitely help a supplier analysis its business to take correct
Quotation Submission: By
selection of date range a supplier can get date how many quotations
are submitted within the period.
PO Received: By selection of date
range a supplier can get date how many POs are received within the
Buyer Wise PO Receive: By
selection of date range a supplier can get date how many POs are
received against specific buyer within the period.
Item Wise PO Receive: By
selection of date range a supplier can get date how many POs are
received according to specific product within the period.
Last Offered Rate: Using this
report the supplier can get data about last submitted rate of a
What type of reports can get a buyer from Prokonomy?
By selection of date range a buyer can get date how many RFQs
are published within the period.
PO Issued: By selection of date
range a buyer can get date how many POs are issued within the period.
PO Issued Supplier Wise:
By selection of date range a buyer can get date how many POs
are issued against specific supplier within the period.
Item Wise PO Issued: By selection
of date range a buyer can get date how many POs are issued according
to specific product within the period.
Last Purchase Rate: Using this
report the buyer can get data about last purchase rate of a specific